Apollo Phoenix Ventures LLC ("Company," "we," "us," "our"), operating as Apollo Racing, is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you use Apollo Companion (the "Platform").

1. Information We Collect

1.1 Information You Provide Directly

• Account Information: When you authenticate via Discord OAuth, we receive your Discord username, display name, avatar, and Discord user ID. We do not receive your Discord password.
• Vehicle and Garage Data: Information you enter about your vehicles, including make, model, year, modifications, build goals, mileage, engine specifications, and related details.
• Parts and Build Data: Parts you research, track, purchase, or plan to install, including links to vendor pages, notes, prices, and installation status.
• Community Content: Posts, comments, reactions, profile information, and other content you submit to the community platform.
• AI Conversations: Messages and queries you submit to Apollo AI, including any personal or vehicle information you share in those conversations.
• Feedback and Bug Reports: Information you provide when submitting bug reports or feedback through the in-app Bug Report or Send Feedback features.
• Profile Information: Builder profile details including biography, social links, and any information you choose to make public.

1.2 Information Collected Automatically

• Usage Data: Features accessed, pages viewed, interactions performed, session duration, and navigation paths.
• Device Information: Browser type, operating system, device type, screen resolution, and language settings.
• Log Data: IP address, timestamps of requests, referring URLs, and error logs.
• Cookies and Local Storage: See our Cookie Policy for details on cookies and local storage used by the Platform.

1.3 Information from Third Parties

• Discord: Public profile data (username, avatar, ID) provided through Discord's OAuth 2.0 flow.
• Parts Vendors: Publicly available pricing and product information scraped from third-party vendor websites for display in the parts tracker. This is public data and does not include your personal information.

2. How We Use Your Information

Purpose	Data Used	Legal Basis
Providing and operating the Platform	Account info, vehicle data, parts data, AI conversations	Contract performance
AI-powered features and personalization	Vehicle data, AI conversations, usage history	Contract performance / Legitimate interest
Community features	Profile info, posts, interactions	Contract performance
Improving the Platform	Usage data, feedback, bug reports, aggregated AI interactions	Legitimate interest
Safety and moderation	Content, reports, usage patterns	Legitimate interest / Legal obligation
Communications	Email (if provided), notification preferences	Consent / Legitimate interest
Legal compliance	Any data as required	Legal obligation
Analytics and research	Anonymized/aggregated usage data	Legitimate interest

3. How We Share Your Information

We do not sell your personal information. We share your information only in the following circumstances:

3.1 Service Providers

• Supabase: Database hosting, authentication, and real-time infrastructure. Data is stored on Supabase servers.
• OpenAI: Powers Apollo AI. Queries submitted to AI features are processed by OpenAI. OpenAI's data use is governed by their API data usage policies. We do not use your data to train OpenAI's general models unless you separately consent to OpenAI's terms.
• Tavily: Provides research and web data for certain AI research features.
• Discord: Authentication provider. We receive data from Discord per your Discord privacy settings.
• Hosting and Infrastructure: Cloud hosting providers used to run the Platform.

3.2 Public Content

Content you post publicly on the community platform (posts, comments, profile information) may be visible to other users and, depending on your privacy settings, potentially to the public.

3.3 Legal Requirements

We may disclose your information when required by law, regulation, subpoena, court order, or to protect the rights, property, or safety of the Company, its users, or the public.

3.4 Business Transfers

In the event of a merger, acquisition, or sale of all or substantially all Company assets, your information may be transferred. We will notify you before your information becomes subject to a materially different privacy policy.

4. Data Retention

4.1 We retain your account data for as long as your account is active or as needed to provide services.

4.2 If you delete your account, we will delete or anonymize your personal information within 30 days, except where retention is required by law or for legitimate business purposes (e.g., legal claims, fraud prevention).

4.3 Aggregated, anonymized data may be retained indefinitely.

4.4 Community content associated with a deleted account may be anonymized rather than deleted to preserve community context.

5. Your Rights and Choices

Depending on your location, you may have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you.
• Correction: Request correction of inaccurate or incomplete information.
• Deletion: Request deletion of your personal information (subject to legal limitations).
• Portability: Request your data in a structured, machine-readable format.
• Opt-Out: Opt out of certain data uses, including marketing communications.
• Restriction: Request restriction of processing in certain circumstances.
• Objection: Object to processing based on legitimate interests.

To exercise any of these rights, contact us at apollocompanionlegal@gmail.com. We will respond within 30 days.

6. California Privacy Rights (CCPA/CPRA)

6.1 California residents have additional rights under the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA), including the right to know, delete, correct, and opt out of the sale or sharing of personal information.

6.2 We do not sell your personal information as defined under the CCPA.

6.3 To exercise your California privacy rights, contact us at apollocompanionlegal@gmail.com or submit a request through our our privacy contact email above.

7. GDPR – European Users

7.1 If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, you have rights under the General Data Protection Regulation (GDPR), including those listed in Section 5.

7.2 Our lawful bases for processing are: (a) contract performance, (b) legitimate interests, (c) legal obligation, and (d) consent where required.

7.3 We may transfer personal data outside the EEA. Where we do, we ensure appropriate safeguards are in place (e.g., Standard Contractual Clauses).

7.4 You have the right to lodge a complaint with a supervisory authority in your country.

8. Children's Privacy

8.1 The Platform is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected such information, we will delete it promptly.

8.2 Apollo Companion requires all users to be at least 16 years old. Users under 13 are blocked in compliance with COPPA. Users who indicate they are 13–15 during the age verification step are denied access and signed out immediately. We do not knowingly permit users under 13 to create or maintain accounts. If you believe a user under 13 has gained access, please notify us at apollocompanionsupport@gmail.com.

9. Security

9.1 We implement industry-standard technical and organizational measures to protect your personal information, including encryption in transit, access controls, and secure infrastructure through Supabase.

9.2 No system is completely secure. In the event of a data breach affecting your rights, we will notify you as required by applicable law.

10. Cookies and Tracking

10.1 We use cookies, local storage, and similar technologies to operate the Platform and remember your preferences. See our Cookie Policy for full details on what we collect and how to manage your preferences.

11. Links to Third-Party Sites

11.1 The Platform may contain links to third-party websites. This Privacy Policy does not apply to those sites. We encourage you to review the privacy policies of any third-party sites you visit.

12. Changes to This Policy

12.1 We may update this Privacy Policy from time to time. Material changes will be communicated by updating the effective date and, where appropriate, by in-app notification or email. Continued use of the Platform after changes constitutes acceptance of the updated Policy.

13. Contact Us

For privacy-related questions, requests, or concerns:

Apollo Phoenix Ventures LLC
Attn: Privacy
5900 Balcones Drive, STE 100, Austin, TX 78731
Email: apollocompanionlegal@gmail.com